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Administrative Assistants

National Occupation Code (NOC): 1241

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

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Job Duties for Administrative Assistants

  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • May compile data, statistics and other information to support research activities
  • May supervise and train office staff in procedures and in use of current software
  • May organize conferences.

Working Conditions for Administrative Assistants

Work is completed indoors, either from an office environment or home. It typically involved sitting at a desk for extended periods of time at a computer or answering phone calls.

Alternate Job Titles

  • Administrative Assistant
  • Administrative Assistant - Office
  • Administrative Secretary
  • Appointment Secretary
  • Church Secretary
  • Contracts Secretary
  • Executive Secretary (except Legal And Medical)
  • Finance Secretary
  • Human Resources Secretary
  • Loans And Grants Administrative Assistant
  • Office Administrative Assistant
  • Personal Secretary
  • Private Secretary
  • Recording Secretary
  • Sales Secretary
  • School Secretary
  • Secretary (except Legal And Medical)
  • Secretary-clerk
  • Taxation Service Secretary
  • Technical Secretary
  • Admin Assistant
  • Administration Assistant
  • Administrative Associate
  • Service Appointment Coordinator
  • Administrative Support
  • Booking Services Coordinator
  • Administrative Assistant
  • Aministrative Assistant
  • Court And Client Representative (irregular On-call)
  • Program Assistant (specialized Transit) - Part Time
  • Construction Site Coordinator
  • Budget And Contracts Support
  • Council And Committee Coordinator
  • Committee Administrator
  • Coordinator, Office And Administration (12-month Contract)
  • Administrative Coordinator
  • Veterinary Patient Care Coordinator
  • Admin And Events Assistant
  • Client Onboarding Specialist
  • Underwriting Admin Specialist
  • Head Secretary (E)
  • Assistant Contract Administrator
  • Administrative Support Professional
  • Scale Operator/administrator
  • Real Estate Showing Assistant
  • Production And Development Assistant (fall Co-op- 8 Months)
  • Business Assistant
  • Insurance Administrative Support- Personal Lines
  • Onboarding Specialist, Group Benefits
  • Project Coordinator, Capital Redevelopment Office
  • Clinical Program Assistant (summer Student)
  • Certifications And Analytical Services Intern
  • Office Admin/ap Assistant
  • Junior Project Coordinator
  • Development Assistant
  • Graduate Program Assistant
  • Events Assistant
  • Operations Specialist - Admin Support
  • Administrative & Operations Assistant
  • Community Engagement Assistant
  • Installation & Service Adminstrative Assistant
  • Underwriting Assistant, Community Services
  • Office Coordinator
  • Food Program Assistant
  • Summer Employment Resource Centre Assistant/ Admin Support
  • Project Co-ordinator
  • Proposal Coordinator
  • Records And Administrative Support Contract
  • Facilities Service Contract Coordinator - Full Time
  • Program Assistant (children's Services Administration) - Temporary Full Time
  • Proposal And Operations Coordinator
  • Events Assistant (part-time)
  • Office Intern – Summer Student
  • Sales/marketing Assistant
  • Locates Coordinator
  • Business & Communications Assistant
  • Subcontracts Coordinator
  • Office Intern - Summer Student
  • Operations Coordinator
  • Advancement Coordinator
  • Sme Property Ut
  • Records And Administrative Support
  • Office Coordinator, Group Benefits & Retirement
  • Administrative Generalist
  • Administrative And Academic Support Assistant
  • Team Coordinator
  • Sunadvantage Service Associate
  • Project Assistant
  • Career Development Coordinator
  • Coordinator, Global Learning Programs
  • Operations Administrator
  • Rental Coordinator
  • Administartive Support
  • Events Co-ordinator
  • Intake & Case Aide - Temporary Full Time
  • Client Feedback Facilitator - Canada Summer Jobs
  • Workflow Coordinator
  • Plan Finals Coordinator
  • Commercial Account Assistant
  • Day Camp Coordinator
  • Supply Secretary
  • Front Desk Experience Coordinator
  • Logistics Admin/csr - Afternoon Shift
  • Administrative Support - Kitchener
  • Claims Assignment Coordinator
  • Administrative Inventory Assistant $22/hour – Guelph, On
  • Secretary (D)
  • Quality Management Systems Coordinator (contract)
  • Underwriting Support, Municipal & Public Administration
  • Administrative Support And Project Coordinator
  • Patient Experience Assistant
  • Cancer Care Coordinator
  • Office And Program Assistant (Community Centre) PT
  • Salesforce Admin
  • Operations Administration & Support (Hybrid)
  • Academic Services Coordinator
  • Academic Assistant Undergraduate
  • Engineering Admissions Specialist
  • Coordinator - Continuing Professional Development
  • Scale Operator (Dufferin Aggregates)
  • Team Assistant
  • Homesense/Marshalls Full TimeStore Coordinator Orangeville
  • Quality Control Coordinator
  • P2 - Sales Lead Coordinator
  • Office Administration Representative
  • Leasing Coordinator
  • Founder Services Program Coordinator
  • Administrative And Social Media Coordinator
  • Salon Coordinator
  • Children’s Services Assistant Program Coordinator
  • Office Specialist
  • Content Creator & Digital Marketing Assistant
  • Temporary Head Secretary (E)
  • Adminstrative Assistant
  • Personal Insurance Assistant
  • Personal Assistant - Office
  • Graduate Coordinator
  • Communications Coordinator
  • Court Services Short-term Contracts – Irregular, Entry Level
  • Project Coordinator – Construction Administration Team
  • Court And Client Representative
  • P2 - Delivery Coordinator
  • P2 - Mail Administrator - 9415
  • Distribution Center Administration
  • Project Coordinator, Facilities Planning
  • Lab Coordinator - (human Geography)
  • Co-ordinator, Funding And Finances (lazaridis Institute)
  • Council Committee Services Coordinator
  • Program Assistant (waste Management) - Temporary Full Time
  • Office And Program Assistant (community Centre)
  • Counsellors’ Assistant
  • International Experiential Learning Assistant
  • Supervisor Assistant (ft)
  • (can) Administrative Store Support
  • Operations Admin (6 Month Contract)
  • Parking Clerk I
  • Transportation Coordinator – Home Support Services
  • Community Support And Leisure Programs Assistant
  • Administrative Service Representative
  • Administration Generalist
  • Employment Resource Centre Assistant/ Admin Support
  • (can) Administrative Store Support (pt)
  • Compliance Associate
  • Operations Document Reviewer
  • Admin Support For Accumulation Annuities/Guaranteed Investment Certificates
  • Operations Support
  • Administrative Resource Assistant
  • Sr Secretary 2
  • Orientation Coordinator
  • Department Secretary 6
  • Coordinator, Residence Learning
  • Temporary Secretary (C)
  • Secretary (C)
  • Co-op & Career Services Assistant
  • Member Services Coordinator
  • Administration Associate
  • Admissions Support Assistant
  • Underwriting Assistant
  • Child & Youth Coordinator
  • Division Assistant (transit Services) - Part Time
  • Office Associate
  • Purchasing Admin
  • Office Impact Coordinator
  • Health And Safety Assistant
  • Administrative/ Public Relations Assistant (remote)
  • Vending & Vmi Coordinator
  • Advisor Support Specialist
  • Client Care Coordinator
  • Business Initiatives Coordinator
  • Research Coordinator
  • Secretary
  • Care Coordinator
  • Research Engagement Coordinator
  • Member Services Coordinator (maternity Leave Coverage)
  • Program Assistant (community Services) - Full Time
  • Service Laurier Advisor
  • Department Coordinator
  • Student Services Assistant
  • Undergraduate Coordinator
  • Academic Assistant To The BSc. Counselling Office
  • Coordinator, Student Leadership
  • Project Co-ordinator Highrise
  • Part Time Education Coordinator
  • Service Associate, Transportation Services
  • Project Coordinator
  • Abi Intensive Case Coordinator/system Navigator (permanent Full Time)
  • Program Assistant
  • Virtual Assistant
  • Administrative Associate - $18/h + Benefits + Full Time Hours- Hiring Asap
  • National Disability Support
  • Intake Coordinator - 12 Month Contract
  • Engagement Processor
  • Project Coordinator - Permanent, Full-time - Southbridge Healthcare Lp
  • Indigenous Relations Coordinator
  • Department Assistant
  • Graduate & Academic Coordinator
  • Manufacturing Coordinator
  • Care Coordinator - Specialized Geriatric Services
  • Product Management Coordinator
  • Assistant
  • Coordinator, Board Support
  • Program Assistant (child, Dental & Family Health) - Temporary Full Time
  • Water Program Coordinator - Full Time
  • Clinical Assistant
  • Warranty Coordinator
  • Admissions Coordinator
  • Student Service Specialist
  • Program Assistant (Older Adult Services)
  • Administrative Associate - Kitchener, On
  • Team Assistant - Chta (extended Hours)
  • Site Plan Clerk
  • Public Relations & Communication Coordinator
  • Benefits Assistant (omers)
  • Client Activation Coordinator
  • Operations Support Coordinator
  • Participant & Donor Support
  • Office Administration - Kitchener, On
  • Local Coordinator - Guelph, On
  • Member Services Liaison
  • Patient Care Coordinator
  • Office Administration
  • Admissions Assistant
  • Office & Communications Coordinator
  • Adjoint(e) Administratif
  • Assistant, Marketing And Communications - Two Part-time Positions
  • Administrative
  • Tutoring Coordinator
  • Building Representative
  • Distribution Center Coordinator
  • Store Administration
  • Council/committee Support Specialist - Full Time
  • General Management Assistant
  • Admin Generalist
  • Clerical I, Paramedics (temporary, Up To 6 Months)
  • Appointment Setter
  • Regional Administrative Specialist
  • Secretary - Elementary
  • Patient Services Specialist
  • Project Manager Assistant

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