Administrative Assistants

National Occupation Code (NOC): 1241
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Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

Alternate Job Titles

  • Administrative Assistant
  • Administrative Assistant - Office
  • Administrative Secretary
  • Appointment Secretary
  • Church Secretary
  • Contracts Secretary
  • Executive Secretary (except Legal And Medical)
  • Finance Secretary
  • Human Resources Secretary
  • Loans And Grants Administrative Assistant
  • Office Administrative Assistant
  • Personal Secretary
  • Private Secretary
  • Recording Secretary
  • Sales Secretary
  • School Secretary
  • Secretary (except Legal And Medical)
  • Secretary-clerk
  • Taxation Service Secretary
  • Technical Secretary
  • Administrative Assistant
  • Executive Secretary (except Legal And Medical)
  • Office Administrative Assistant
  • Private Secretary
  • Secretary (except Legal And Medical)
  • Technical Secretary
  • Secretary-clerk
  • Admin Assistant
  • Administration Assistant
  • Administrative Assistant
  • Office Administrator

Job Duties for Administrative Assistants

  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • May compile data, statistics and other information to support research activities
  • May supervise and train office staff in procedures and in use of current software
  • May organize conferences.

Working Conditions for Administrative Assistants

Work is completed indoors, either from an office environment or home. It typically involved sitting at a desk for extended periods of time at a computer or answering phone calls.

Required Skills for Administrative Assistants

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  • Account Management
  • Accounting
  • Accounts Payable
  • Adaptability
  • Advertisement
  • Agriculture
  • Arithmetic
  • Assisted Living
  • Attention to Detail
  • Automotive Industry
  • Backlogs
  • Bank Reconciliations
  • Bargaining
  • Basic Accounting Principles
  • Billing
  • Binding
  • Blogs
  • Bookkeeping
  • Brochures
  • Brokerage
  • Business Acumen
  • Business Administration
  • Business Development
  • Business Operations
  • Business Planning
  • Business Strategies
  • Calculations
  • Career Development
  • Case Management
  • Case Management Systems
  • Cash Register
  • Child And Family Services
  • Cleanliness
  • Clinical Trials
  • Collections
  • Commercial Construction
  • Communications
  • Community Development
  • Compliance Requirements
  • Computer Use
  • Conciliation
  • Conflict Resolution
  • Construction
  • Consumables
  • Continuous Learning
  • Cooperation
  • Coordinating
  • Copywriting
  • Corporate Services
  • Corporate Social Responsibility
  • Court Staff
  • Creativity
  • Critical Care
  • Critical Thinking
  • Cropping
  • Culture Industry
  • Curiosity
  • Customer Experience
  • Customer Relationship Management
  • Customer Service
  • Data Entry
  • Data Management
  • Data Mining
  • Database Administration
  • Decision Making
  • Decision-Making
  • Dentistry
  • Destructive Testing
  • Detail Oriented
  • Development Planning
  • Development Support
  • Digital Imaging
  • Diplomacy
  • Document Management Systems
  • Document Production
  • Document Retrieval
  • Drug Development
  • Drupal
  • E-Commerce
  • Editing
  • Electronic Filing System
  • English Language
  • Entrepreneurship
  • Event Planning
  • Executive Search
  • Eye Contact
  • File Organization
  • File Transfer
  • Filing
  • Financial Management
  • Financial Planning
  • Financial Services
  • Financial Statements
  • First Aid
  • Fluent English
  • Fluent French
  • Focusing
  • Food Safety
  • Foods
  • French Language
  • Front Office
  • G Suite
  • General Ledger
  • Gmail
  • Google Docs
  • Google Drive
  • Governance
  • Grammar
  • Graphic Design
  • Guarding
  • Hardworking
  • Heavy Equipment
  • High Integrity
  • High Voltage
  • Home Care
  • ICloud
  • IDoc
  • Imaging
  • Impact Assessment
  • Indicators
  • Individual Development Planning
  • Information Management
  • Information Technology
  • Infrastructure
  • Innovation
  • Inquisit
  • Integration
  • Internal Relations
  • Internet Research
  • Interpersonal
  • Interpersonal Skills
  • Inventory Control
  • Investment Trust
  • Investments
  • IWork
  • Joint Ventures
  • Judiciary
  • Key Performance Indicators (KPIs)
  • Leadership
  • Listening
  • Listening Skills
  • Logbook
  • Long-Term Care
  • Machining
  • Management
  • Management Process
  • Management Systems
  • Marketing Management
  • Mathematics
  • Mechanics
  • Medical Devices
  • Medical Terminology
  • Memos
  • Mentorship
  • Merchandising
  • Microsoft Excel
  • Microsoft Office
  • Microsoft Outlook
  • Microsoft Skills
  • Microsoft Windows
  • Microsoft Word
  • Mobile Devices
  • Mobility
  • Multitasking
  • Nursing
  • Office App
  • Office Assistant
  • Office Management
  • Office Procedures
  • Office Suite
  • Office365
  • Onboarding
  • Operating Budget
  • Operational Excellence
  • Operations
  • Optometry
  • Oral Communication
  • Orator
  • Organization
  • Organizational Skills
  • Patience
  • Payment Processing
  • Payroll Processing
  • Performance Management
  • Performance Review
  • Petty Cash
  • Planning
  • Point Of Sale
  • Politeness
  • Prescription
  • Presentations
  • Press Kit
  • Press Releases
  • Prioritization
  • Probation
  • Problem Solving
  • Procurement
  • Product Support
  • Professional Services
  • Professionalism
  • Program Management
  • Project Management
  • Project Management Software
  • Public Service
  • Public Speaking
  • Public Transport
  • Punctual
  • Punctuality
  • Purchasing
  • Quality Assurance
  • Quality Control
  • Quality Management
  • Quorum
  • Real Estate
  • Real Estate Investment Trust
  • Receivables
  • Reconciliation
  • Records Management
  • Reflexology
  • Registration
  • Rehabilitation
  • Relationship Building
  • Relationship Management
  • Reliability
  • Remittance
  • Renovation
  • Requisition
  • Research
  • Reservations
  • Resource Planning
  • Restoration
  • Rotation
  • Safety Principles
  • Safety Standards
  • Safety Training
  • Sage Accounting Software
  • Sales
  • Sales Management
  • Sales Order
  • Sanitization
  • Secondary Education
  • Service Delivery
  • Service Level
  • Service Quality
  • Showrooms
  • Social Media
  • Social Media Marketing
  • Social Sciences
  • Social Work
  • Soft Power
  • Software Development
  • Sorting
  • Spreadsheets
  • Standard Operating Procedure
  • Statistics
  • System Monitor
  • System Monitoring
  • Teaching
  • Team Building
  • Teamwork
  • Technical Services
  • Technical Support
  • Telephone Skills
  • Time Constraints
  • Time Management
  • Timelines
  • Tolerance
  • Tooling
  • Training And Development
  • Transcribing
  • Trustworthy
  • Typing
  • Validation Protocols
  • Verbal Communication Skills
  • Wealth Management
  • Web Portals
  • Webforms
  • Welding
  • Work Independently
  • Work Order
  • Workmanship
  • Writing
  • Written Communication

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